Job Description

Our esteemed client, a Baltimore-based financial services firm, has an immediate opening for a Bookkeeper/office support to join their team. The incumbent will support the activities of a 10-person structured finance firm operating as a FINRA-registered (institutional) broker dealer with affiliated entities. They will play a critical role in supporting operations and ensuring the smooth functioning of the firm.

The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced, confidential environment.

Key Responsibilities

• Vendor and Supplier Management: Oversee and maintain third-party vendor and supplier accounts to ensure seamless office operations.
• Payroll Administration & Accounts Payable: Manage payroll and accounts payable processes efficiently.
• Daily Support: Assist firm professionals in day-to-day activities and provide general support to the principals of the firm.
• Investment Accounting: Maintain accurate records of various firm-related investments.
• Transaction Settlement: Assist in the settlement of transactions as needed.
• Compliance: Support broker/dealer regulatory compliance efforts.
• Administrative Duties: Handle correspondence, scheduling, and other administrative tasks to support the team.

Qualifications

• Strong understanding of basic accounting principles.
• Proficiency in QuickBooks , Excel , and Word .
• Exceptional organizational skills with a keen eye for detail.
• Ability to handle multiple priorities in a fast-paced, sometimes stressful environment.
• Strong written and oral communication skills.
• Professional demeanor and comfort interacting with clients.
• Commitment to maintaining confidentiality.

Preferred Experience

• Previous experience in a structured finance or financial services firm is a plus.
• Familiarity with broker-dealer operations and regulatory compliance is advantageous.

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