Job Description

Job Overview

We are seeking a highly organized and detail-oriented Bookkeeper/Office Manager to oversee the daily operations of our office. The ideal candidate will have experience in general accounting while being able to assist others with office tasks, playing a crucial role in maintaining an efficient office environment while supporting the team in achieving organizational goals.

Responsibilities-

As Bookkeeper :

• Maintain records of received tenants’ rent
• Conduct account reconciliation to verify tenant statements
• Conduct research and audits to confirm tenants’ inquiries
• Record general ledger entries and assist with cash flow analysis
• Review and analyze accounts records, such as credit memos, invoices, tenant billings, and cash receipts
• Check input information for property and tenant lease to ensure accuracy
• Analyze forecasts to identify cash deficiencies
• Review accounts payable activity to ensure proper accounting treatment
• Ensure all accounting information and annual business plans are completed accurately and within a deadline

As Office Manager :

• Assisting other departments in any task needed- contacting vendors, emails, organization, etc.
• Manage clerical tasks such as filing, data entry, and maintaining accurate records,
• Maintain office supplies inventory and manage procurement processes.
• Utilize phone systems effectively for communication within the office and with external stakeholders.
• Oversee office IT systems, ensuring that all office technology is functional and communicating with our IT vendor.

Requirements:

• Proven experience in Bookkeeping/Office management or supervisory role.
• Bachelor’s degree in business administration, Office Management, or related field (preferred).
• Strong organizational skills with the ability to multitask effectively.
• Strong English language- must have excellent communication skills , both verbal and written. Spanish is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to work independently as well as part of a team.

We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team.

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