Job Description

We are looking for an Office Assistant for a top entertainment company in New York, New York! The Executive Assistant will support 4 VPs in the Platform Distribution organization and will be responsible for the administrative and executive support for this team and organization. The right candidate for this role will be resilient despite adversity, have the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, agility, the ability to exercise good judgment, and confidentiality.

Responsibilities:

• Provide day-to-day administrative support
• Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
• Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
• Provide additional administrative and office support such as setting up zoom calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, filing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
• Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)
• Keep call list up to date and roll calls (email when calls come in and keep record and remind)
• Interaction with various internal departments, other Administrative Assistants, external organizations and executive management globally
• Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
• Assist with special projects as needed
• Ability to work with highest degree of confidentiality – exercising discretion, judgment and diplomacy

Qualifications:

• Polished, poised, senior-level executive assistant with a minimum of 5-7 years of experience supporting senior executives within large, corporate environments
• Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
• Excellent knowledge of personal computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint
• Strong organizational skills
• Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
• Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive
• Understand and intuitively anticipate needs and demands for this key executive role
• Attention to detail and excellent proofreading skills, especially under time constraints
• Type 50 WPM+ accurately
• Ability to work as a team member and meet constant deadlines
• Availability to work overtime without prior notice

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

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