Job Description

We are seeking a proactive, highly organized, and detail-oriented Office Manager to oversee the smooth day-to-day operations and accounting functions of the office. The Office Manager will play a key role in maintaining a productive and efficient work environment, supporting staff and leadership, and ensuring administrative processes run seamlessly. This is a hands-on role ideal for someone who thrives in a dynamic, fast-paced environment and enjoys wearing many hats.

Location: Wayne, PA onsite

Salary: $80,000 - $90,000

Key Responsibilities:

• Oversee daily office operations to ensure a well-functioning, efficient, and welcoming workspace.
• Manage daily bookkeeping and payroll functions.
• Manage office supplies inventory and order as needed to support business operations.
• Coordinate maintenance, repairs, and vendor relationships for office equipment and facilities.
• Act as the primary point of contact for building management and external service providers.
• Support onboarding and offboarding processes for new hires and departing employees.
• Assist with HR-related administrative tasks, including maintaining employee records and coordinating staff events.
• Organize company meetings, team events, and office-wide communications.
• Ensure compliance with health and safety regulations and company policies.
• Handle incoming and outgoing mail, packages, and office communications.
• Provide general administrative support to leadership and other departments as needed.

Qualifications:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Bookkeeping experience required.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with MS Office Suite (Word, Excel, Outlook) and/or Google Workspace.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion, professionalism, and problem-solving ability.
• Experience with office budgeting and supply management preferred.
• Knowledge of HR processes and basic employment law is a plus.

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